Apr 25, 1999
- 1. New Headquarters Proposal - Vote or NOT
- The President is moving to the Wisconsin site in September, 1999. Ron has taken residence in
the cottage on the site and is devoting his full time to yard cleanup activities and supervised
interior cleanup activities. To expedite timely response to the IRS and the State of Delaware, the
official address should be moved to the Wisconsin address and the IRS and Delaware agent so
- 2. Place of Business Established - Report by President
- Steps taken by the President to establish the Wisconsin site as a Place of Business, per the
Board's wishes. A PO Box in Wisconsin was rented, at a cost of $44/yr. Application for
Mailing Permit from the US Post Office is pending application for Business License from the
Village, known locally as a Conditional Use Permit, is not possible until Nancy as the property
owner is on site.
- 3. Lockbox Bylaws Change - Vote or NOT
- The Bylaws currently state that the official corporate files be kept in a Lockbox on US soil by a
Secretary proxy, as the Secretaries to date have not been resident in the US. With an official US
based headquarters, the papers can be moved to the headquarters, filed in the Office, and the Bylaws
- 4. Treasurer Arrangements - Vote or NOT
- The current Treasurer, Brand, agreed at the President's personal request to fill the Treasurer's shoes
following the forced resignation by Diana in April, 1998. Brand now feels he should Resign as job
changes will move him out of state shortly, in one of several possible directions, and the situation is
very unsettled. Ron was the first elected Treasurer, and is willing to serve again in that capacity. No
checks have been cashed or disbursed, and no corporate account established in Georgia, as of yet. If
Ron were appointed by the Board as Treasurer pending an emergency election by the Membership,
and a Wisconsin Bank be named as the official Corporate Bank, the outstanding Vouchers that have
been reviewed by the Internal Auditor could be paid forthwith.
- 5. Quickbooks Bylaws Change - Vote or NOT
- The Bylaws currently state that the books must be kept on Quickbooks, to be shared electronically.
Hypertext with scanned graphics of receipts and vouchers has in fact been used to submit material to
the Internal Auditor for review. Excel spreadsheet or delimited text has been used to relay Balance
Statements. Thus, the Bylaws are out of touch and at the same time unnecessarily restrictive, and
should be Amended.
- 6. New Gifts Received - Report by Vice President
- Clipper reports that he has received an anonymous gift for $1,000 into the Gift Pool, along with
other gifts of $125, $100, and $50. The Gift Pool now totals $1,867. Our Bylaws state that any gift
under $1,000 can be accepted without Board approval, if no conditions are attached to such
acceptance. Our Bylaws also state that funds should be wired from a Gift Pool when they reach the
$1,000 point, or when the Treasurer requires.
- 7. Prototype Grant Proposal - Vote or NOT
- During a walkabout conducted by the President and Ron on March 28, 1999, a number of Prototype
Development projects were discussed. The Wisconsin site offers many possibilities, and the
President is offering the homestead as a site for these projects. Having the many prototypes in One
Place is of benefit for tours, documentary filming, classes, and maintenance. All items and materials
purchased by gift or grant funds would remain the property of the nonprofit and could be relocated at
the pleasure of the Board. The President has developed a Self Dealing Analysis to invite scrutiny in
this regard. The principle would be Ron Darby, who is known for his many comprehensive
Contributions to the Troubled Times web site.
- 8. Funding Grant Proposal - Vote or NOT
- Current proposals seeking funding, on the current Outstanding Balance, are:
- Video Clip of Pole Shift, which has a story board approved by the Board, but no
specific requests for funding or details on how such funds would be spent has as yet
made by the Principals. A general estimate of $3,000 was given.
- Seed Distribution Support, which was funded by a $100 gift which the Board designated
to this effort. This funding appears to be adequate at this time.
- Administration and Operation Costs, along with a Board Resolution to repay Nancy the
that portion of her original gift to fund incorporation costs. Nancy is requesting that be
deferred at the current time. Administration and Operation disbursement is implied
when the Board authorizes incorporation, the use of a Delaware agent, the securing of
PO boxes, and the filing of Anual Reports.
- Prototype Development, outlined above. Ron has done a Trade Study to determine
priorities. Many of these projects are ready for funding, and are requesting this from the