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Board Meeting

April 28, 2002

The meeting was called to order at approximately 18:05 UT. Those attending: Brent (President, and chairing the meeting); Shirley, Roger, Gerard, Stan.

Agenda Item 1: Minutes of Last Meeting – Approval
Since there were no comments or questions concerning the minutes of the last meeting, they were considered ratified as correct.
Agenda Item 2: Treasurer’s Report 1Q 2002 – Discussion
There being no comments or questions, the report was accepted, together with the Internal Auditor’s Statement. All in order.
Agenda Item 3: Sun Server Donation – Report
- Jurian not being available, Gerard filled in with the report.
- It appears that the donor got the server back, and has to re-send. Not certain at present as to whether he needs cash to do this, but Gerard will have an answer to that one later.
Agenda Item 4: Booklet Production – Report and Discussion
- There is a misalignment on page 47, making the whole page crooked.
- But it may have been present in the original PDF file. SP&G, to whom the sample was sent is not prompt on delivery, hence the cheaper price. The suggestion was that we should combine the money for the SP&G quote with the money which would have been spent on the repair of the copier, thus providing funds to place one order with Kinko’s. That would give us a little stock to work from, then we could use SP&G, whose quote is cheaper, and the slow delivery would not be of such significance.
- Roger already has a cheque for $300.00 to be allocated for printing. SP&G’s quote was $325.00 plus shipping; Kinko’s was $559.09, plus shipping, and the shipping costs would likely be the same.
- Motion, made by Roger, amended by Roger, and seconded by Shirley: “ … we allocate an additional $270 to place an order for 100 copies of the booklet with Kinko’s. I amend my previous motion to state that we reallocate the copier repair funds to be combined with the printing funds and an additional $20 for shipping be allocated. I further move that SP&G be recognized for their excellent quality samples and that they be considered for additional non-emergency orders. Additionally, the motion shall be that the current order will be placed with Kinko's as we have current orders and no stock on hand”. Carried unanimously.
Agenda Item 5: Progress of Short Wave Radio Project – Monthly Report
- There was nothing much in the report this month, and no questions or comments by the Board.
Agenda Item 6: 800 Number Status – Discussion
- Shirley reported that the 800 number is now in place. No problem with hardware installation, and as yet, no meaningful calls.

The meeting was adjourned at approximately 19:14, UT.